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Event: MSP Program Awardee Financial Management and Oversight Meeting

Nov 8, 2004
9:30 AM - 3:30 PM

National Science Foundation
Stafford II, Room 555
4201 Wilson Blvd, Arlington, VA 22203

All 2004 Targeted and Institute Awardees

The MSP program requests your presence at a meeting of the 2004 MSP Targeted and Institute awardees to participate in a discussion of awardee responsibility for the financial oversight and management of award funds. The meeting is scheduled for Monday, November 8, 2004, 9:30 AM - 3:30 PM, at NSF, Stafford II, room 555. NSF is located at 4201 Wilson Blvd, Arlington, VA 22203. The closest Metro stop is at Ballston (on the Orange line).

Each Partnership may bring up to three individuals. The participants must include (1) the PI and (2) someone from the Lead Partner institution who has jurisdiction over and understanding of the institution's accounting policies and procedures. Typically, this second person has the title of comptroller, finance director, grants accountant, or fiscal coordinator. The third participant may be the project director or a member of the Lead Partner's administrative team who is responsible for tracking and monitoring award expenditures and commitments.

Each Partnership is responsible for making its own travel and lodging arrangements. Attached is a listing of some hotels near NSF or easily accessible by Metro. Costs for travel to this meeting may be charged to your MSP award.

Among the topics to be discussed are:

Role of the PI, Project Director, and awardee's MSP administrative staff in financial oversight, record keeping, and monitoring of MSP activities
Financial Reports (annual and cumulative)
Carry-over funds - how to address in Annual Report and implementation plan and budget for ensuing project year
Reporting on and accounting for non-NSF funds supporting the MSP
Budgets - moving funds among budget line items
Record keeping and timeline for retention of financial documents
Subaward monitoring
Participant support and meals and refreshments
Cost sharing
Time and effort reporting
Changes in PI, Co-PI or other Key Personnel

If you have any additional questions or items regarding the financial management or oversight of an award that you would like to have discussed, please contact Philis Hauser at NSF.

By Monday, November 1, please send a list of the name and title of the individuals who will be attending from your Partnership.

Click here for Meeting Agenda (Word document)

Click here for Hotel Info (Word document)

Created on:
Oct 28, 2004

Created by: